Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING

MONDAY, NOVEMBER 2, 2009

Meeting called to order at 7:00 PM.

Clerk Johnson took roll call Tom Brown Yes, Ron Haas Yes, Rosie Gluege Yes, Bill Straka Yes, Deb France Yes, Tim Loeffelholz Yes and Eric Johannesen Yes. Also present were Clerk Johnson, Steve Jones and Ric Riniker.

Clerk Johnson verified the agenda was posted at the Village Post Office, Village Message Board and Village Office on 10/29/09.

Ron Haas made a motion to approve the October 5, 09 minutes. Deb France seconded the motion. All I. Motion carried.

Eric Johannesen made a motion to approve the September Treasurer Reports. Deb France seconded the motion. Tom Brown Yes, Ron Haas Yes, Rosie Gluege Yes, Bill Straka Yes, Deb France Yes, Tim Loeffelholz Yes, Eric Johannesen Absent. Motion carried.

Ron Haas made a motion to approve the November bills from General; Crack Filling in the amount of $3000.00 for street sealing. And Water; Delta 3 in the amount of $534.00 for Well 2. Deb France seconded the motion. Tom Brown Yes, Ron Haas Yes, Rosie Gluege Yes, Bill Straka Yes, Deb France Yes and Tim Loeffelholz Yes Eric Johannesen Absent. Motion carried.

Ric Riniker Ric hasn’t heard from Tony Cooper in regards to the Co-op gas station. Eldon Warne did hand in a plot plan for his garage. Ric will get in contact with him about this. Ric is to send Tina Paulson a registered letter about the siding work on her house. Ric has made several stop at her residence but no one was home.

Police Report Steve reported that he had 4 citations. Also that alternate side parking is in effect. Letters will be sent out to dog owner regarding the barking and running loose. There was 1 accident.

Citizens Concerns Thormans were here to discuss the issues of people not having building permits, abandon vehicles. They feel that they are being singled out because there are several abandon vehicles around and there are several people with in the village that are and have done work on their houses and why did they not have to abide by the ordnance but others do. The board told them if they don’t know about it, that people need to bring the violations to the board. They also told them that everyone has to abide by the ordinances of the village. Ric will get a list of people names and check to see if they do have a building permit. Steve took down the names of the owners who have the vehicles and check them out. Also Thormans expressed that there have been 4wheelers on the village streets. The board told them that if they are using them for work related stuff that they can drive on the streets. They are also having some sewer back up. Wanted to know who is responsible for paying for the repairs.

Presidents Report None

Old Business None

New Business Ron Haas made a motion to approve Clerk Johnson to take money out of the LGIP if need to help pay the village bills. Deb France seconded the motion. All I. Motion carried. Tim Made a motion to approve the village web site that Deb France made. Ron Haas seconded the motion. All I. Deb obstained. Motion carried. Bev Carl is interested in holding a meeting for Eaters Anonymous at the village conference room. The board said that they did not have a problem with her doing so as long as it was when the Village office or Library is open.

Maintenance Report Joe was on vacation. He handed in a typed report. Available at the village office. The board put in the number Joe gave them for the budget.

Tom Brown asked for a motion to go into closed session. At that time Clerk Johnson requested that the meeting remain in open session per Wisconsin Statue 19.85. This meeting is about Clerk Johnson performance. After discussion the board agreed to remain in open session. The board has expressed that there have been some complaint from resident (unknown at this time) about the Clerk not returning phone call. As Dawn explains that when she gets to work she listens to the messages and writes them down. Then she prioritizes the things that need to be done and at times the end of the day comes fast and she didn’t get to returning the calls. Also that her cell phone usage at work is to much. Again Dawn explained that she would rather have her personal call from doctors, school, daycare and other personal call directed to her cell then tie up the work phone. This is not what the board wanted and that Dawn is to have these people call the office phone. Attendance was another issue. Dawn stated that she has used vacation and sick days for any missed days or she comes in on Fridays to make up the time. Organization was another issue the board had. Dawn stated that she has her own system. The board did not like her system. Dawn is to keep a daily log of phone calls and visitors. Also they want her to keep some kind of calendar (with she does) of monthly things that need to be done. The board wants her to take charge of the office. The board wants to know what they can do to help me make this job easier. I told them that their communications is not good and for them all to be consistence. Also that she don’t want to be put in the middle of their negative conflicts between them. Dawn also expressed that she came in to this job with no training and experience and what she has learned she learned on her own with the help from clerks net and training and that she is doing the best job she can with the knowledge she has. Dawn has admitted that mistakes have been made. Board wants a copy of all the villages’ password to be put in the lock box at the bank.

Tim Loeffelholz made a motion to go into closed session. Deb France seconded the motion. All I. Motion carried.

Tim Loeffelholz made a motion to go back into open session. Ron Haas seconded the motion. All I. Motion carried.

Bill Straka made motion to adjourn. Eric Johannesen seconded the motion. All I. Motion carried.

All Meeting are recorded on a tape machine.

DRAFT COPY UNTIL NEXT BOARD MEETING. Dawn Johnson Village Clerk/Treasurer