Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING MINUTES

TUESDAY –NOVEMBER 11, 2014

HELD AT VILLAGE HALL-220 W. BARBER AVE, LIVINGSTON, WI 53554

Meeting called to order at 7:05 pm by Village President, Tom Brown.

Clerk Christianson verified the agenda was posted at the Village Post Office, Village Message Board and Village Office on 11/6/2014.

Roll call: Brown-present, France-present, Gluege-present, Haas-present, Walters-present, Loeffelholz-present and Richards-present. Also present was Gary Stuckey, Duane Jacobson, Mark Digman, Marcella Danti, Eileen Brownlee, Sheila Ruchti, Heather McLean, Katie Sedbrook, Jason Sedbrook, Paul Pitzer, Zach Pitzer, Thomas Fowell, Creedyn Fox, Tim Stoney and Clerk Christianson. Ric Riniker arrived at 7:20pm.

Motion made by Gluege to approve October Minutes. Loeffelholz seconded. All in favor. Motion passed.

DELTA 3 ENGINEERING REPORT-Mark Digman

Brown made a motion to pay the pay application #3. Loeffelholz seconded. Within the pay application #3, Lawinger Brothers included a change order #1 so the amount of $7,453.05 will be paid contingent on receiving lien waivers and this will complete and close out the construction on County Rd E “East”. All in favor motion passed. Roll call vote: R. Haas-Yes, D. France-Yes, T. Brown-Yes, K. Richards- Yes, R. Walter-Yes, K. Loeffelholz and R. Gluege-Yes. Motion passed. Haas made a motion to pay app #3 for Rule Construction in the amount of $21,810.82. Loeffelholz seconded. The contingency on lien waivers if not received will be the following month. Roll call vote: R. Haas-Yes, D. France-Yes, T. Brown-Yes, K. Richards- Yes, R. Walter-Yes, K. Loeffelholz and R. Gluege-Yes. Motion passed.

Loeffelholz made a motion to pay MZ construction for full payment on pay app #7 in the amount of $10,000.00, contingent on receiving lien waivers. Roll call vote: R. Haas-Yes, D. France-Yes, T. Brown-Yes, K. Richards- Yes, R. Walter-Yes, K. Loeffelholz and R. Gluege-Yes. Motion passed.

Discussion and meeting was had with Bart from Delta 3 Engineering, Grant County representatives Larry Kirschbaum and Dave Lambert and Gary Stuckey regarding a few items the village was not satisfied with on the road work on County Road E “West”. Overall the project was good however the concern is by Joe Klein home where there is a joint spooling. Rule construction will remedy or give deduct to village and this will be done with a change order in upcoming month.

TREE COMMITTEE

Marcella Danti was present, however only gave a public input without the option of the board responding. Rosie Gluege gave the update for the tree committee and stated that the committee would like to know if there is money left from the grant money they had received for the trees. The committee would also like to get a detail report from the $600.00 that is budgeted in the General Village budget. The committee would also like to have a written report from Gary on what was done monthly in regards to the trees, etc… in the community.

LIBRARY BOARD

Betty was not present.

ASSESSOR/ZONING REPORT

Ric discussed the Tom Wilcox property and the conditional use permit that he has. Tom Wilcox is not in compliance with the permit and steps need to be taken to let him know.

Motion made by France and seconded by Loeffelholz to have legal representation contact Tom Wilcox and resolve the matter. Ric also discussed the garage that is a safety hazard under the property tax name of Julie Winders. There are a few options the village has. The village attorney

will look into it, discuss it with Duane and possibility Dennis Hampton, the village building inspector and also take care of this. Village attorney will keep Clerk and Ric informed.

POLICE REPORT

Officer Jacobson gave handout of his log report. Duane discussed the speed sign and it has not been holding a charge very well and has looked into solar panel that would last a couple of weeks versus 3-5 days. The cost is approximately $175.00. Grant County may have some money left over from a grant they received that they would be willing to share with us and the speed sign.

Duane has started issuing warning tickets for alternate side parking. Discussed Iowa Grant School well child and truancy checks and is looking at working with the school on some level along with Grant County and Iowa County sheriff’s department.

NEW BUSINESS

Sheila Ruchti and Heather McLean were present and discussed the LCIC group and newly elected members. Shannan Straka is now president, Greg Slack is vice president, Heather McLean is secretary and Sheila Ruchti is treasurer. The bylaws were looked at and are quite vague. The LCIC was run kind of like a Chamber of Commerce. Sheila would like to have a meeting with some resident and village in how to proceed and determine what is important. It was decided that December 15, 2014 there would be a meeting and Paul Ohlrogge would be available to do some speaking. Heather gave a festival update and indicated that they will not have fireworks this year and probably not in the future as the weekend the festival is on is only one weekend before the 4th of July firework display and the cost is just too much. They are hoping to do something different to pull in people for Saturday events. Kimberly Loeffelholz did state that she would help with invites and call on businesses to support the festival.

Ron Haas discussed a few trees he is concerned with and the ash disease. He has talked with Gary. Gary will look into what it will take to figure out if the trees have the disease or not.

TREASURER REPORT

Motion made by Loeffelholz to approve October Treasurer’s report. Richards seconded. All in favor. Motion passed. Bill presented for Utility Services Corp in the amount of $3655.52 along with outstanding bill for $18,222.52 . Brown tabled the bill.

Motion was made by Loeffelholz to approve clerk to transfer money between bank accounts. France seconded. All in favor. Motion passed.

CLERKS REPORT

Motion made by Loeffelholz seconded by Brown to accept and approve the Livingston Library-Allen Dietzman Library Budget at for 2015. All in favor. Motion passed.

Motion made by Loeffelholz seconded by Gluege to accept and adopt resolution # 2014-52 for the 2015 general budget and establish the necessary tax levies for the Village of Livingston, Grant and Iowa Counties. All in favor. Motion passed.

Motion made by Haas seconded by Richards to accept and approve the Water and Sewer budget for the Village of Livingston for 2015.

OLD BUSINESS

Village attorney Eileen Brownlee informed Chuck Jones that he would be responsible for improvements in the Jones subdivision after discussing with him that he had entered into a contract with the Village for his responsibilities. The agreement clearly states that after 9 lots are sold Mr. Jones is responsible for improvement to road. Meaning the second layer of blacktop is needed and if the road is already not in good condition, the road would need to be all fixed at his cost. The Village is not responsible for covering any cost of this improvement.

Motion made by Hass seconded by Gluege to pay half of what is owed to Utility Services as they have satisfied the 2013 work that needed to be done which amounts to $36,445.88. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed. Gary will get Eileen a copy of the original contact with Utility Services as to

look deeper into a possibility of breaking contact and going with someone else for water tower maintenance.

Tom Wilcox conditional use permit was discussed. Eileen looked into the ordinance and it seems that this permit is lapsed. There is no building on the lot and requirements are not met. Tom Wilcox would have to start the process over if he wants a conditional use permit. This land is zoned as General Industrial. Clerk Christianson tried to get a hold of Tom Wilcox, however the phone number she has, has been disconnected. The village will put on agenda and decide how they want to proceed. Eileen suggested that the Village send a letter stating that he has 45 days to get stuff off and out of property or the Village could give an extension. He could apply for another conditional use permit with different use for land.

Eileen suggested that the Village put up a sign stating “no motor vehicles” in the location of the water tower alley road along with a chain connected to the fence posts that are already installed.

PRESIDENTS REPORT

Brown discussed he would like to appoint Jim Kohlenberg to the Livingston/Clifton Fire Board to replace Roger Durni who retired earlier this month. France made a motion to appoint Jim Kohlenberg to the Fire Board. Loeffelholz seconded. All in favor. Motion passed.

MAINTENANCE

Gary gave his report and noted that a new flow meter has been installed. Sludge hauling will be done tomorrow. Gary purchased hand blower dryers for the park restrooms at Bell and Memorial parks. He will install in the spring and the parks have all been closed for the winter. Discussed moving the stop sign barrel by Dean Munson’s home into the set back on yard as the gas lines are too close to dig to curb.

Loeffelholz made a motion to go into closed session at 8:45pm regarding wage and personnel. Gluege seconded. All in favor. Motion passed.

Richards made a motion to adjourn the closed session at 9:20pm. Haas seconded. All in favor. Motion passed.

Haas made a motion to go back into open session at 9:20pm. France seconded. All in favor. Motion passed.

Motion made by Loeffelholz seconded by Brown to increase Gary Stuckey’s pay by $1.50 an hour to bring his current pay to $18.75 per hour to become effective January 1, 2015 . Roll call vote: Ron-Yes, Rosie-Yes, Kyle-Yes, Ryan-Yes, Kim-Yes, Deb- Yes and Tom-Yes. Motion passed

Motion made by Gluege seconded by France to increase Christina Christianson’s pay by $.50 cents an hour to bring her current pay to $16.00 per hour to become effective January 1, 2015. Roll call vote: Ron-Yes, Rosie-Yes, Kyle-Yes, Ryan-Yes, Kim-Yes, Deb- Yes and Tom-Yes. Motion passed

Brown made a motion to adjourn at 9:24pm. Gluege seconded. All in favor. Motion passed.

Next Village Board meeting will be on Tuesday, December 9, 2014 at 7pm

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson--Village of Livingston, Clerk/Treasurer