Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING MINUTES

TUESDAY –OCTOBER 14, 2014

HELD AT VILLAGE HALL-220 W. BARBER AVE, LIVINGSTON, WI 53554

Meeting called to order at 7:00 pm by Village President, Tom Brown.

Clerk Christianson verified the agenda was posted at the Village Post Office, Village Message Board and Village Office on 10/9/2014.

Roll call attendance was taken: T. Brown-Yes, R. Walter-Yes, R. Gluege-Yes, D. France-Yes, R. Haas-Yes and K. Richards-Yes. Kimberly Loeffelholz - Absent. Also present Bart Nies, Mark Digman, Ric Riniker (arrived at 7:25pm), Chuck Jones, Charles Hrubes, Stephanie Anderson, Eileen Brownlee, Joanne Marshall, Marcella Danti, Bill Straka, Tim Loeffelholz, Gary Stuckey and Clerk Christianson.

Motion made by France to approve September Minutes. Gluege seconded. All in favor. Motion passed.

DELTA 3 ENGINEERING REPORT-Bart Nies

Haas made a motion to approve the pay request #6 for MZ construction along with change order #1 in the amount of $24732.15 and $5000.70 for County Rd E. Richards seconded-Roll call vote: R. Haas-Yes, D. France-Yes, T. Brown-Yes, K. Richards- Yes, R. Walter-Yes and R. Gluege-Yes. Motion passed.

Richards made a motion to approve the pay request #2 for Rule Construction in the amount of $255,565.42 for County Rd E. Gluege seconded. Roll call vote: R. Haas-Yes, D. France-Yes, T. Brown-Yes, K. Richards- Yes, R. Walter-Yes and R. Gluege-Yes. Motion passed.

France made a motion to approve the pay request #2 for Lawinger Brothers in the amount of $58954.19 for Cty Rd E Iowa County, TIF 1 work. Richards seconded. Roll call vote: R. Haas-Yes, D. France-Yes, T. Brown-Yes, K. Richards- Yes, R. Walter-Yes and R. Gluege-Yes. Motion passed.

Bart discussed with the board having a road dedication ceremony. It was set for November 8, 2014 at 2pm.

There was talk about the “channel” by the old cheese factory and it being a safety issue with standing water. Eileen suggested that the Village should put up a fence around it, even if it is just a snow fence for now.

TREE COMMITTEE

Stephanie Anderson was present and discussed her disapproval with the Village taking down a Village tree by her home without being notified. The board informed the tree committee that we do not always know when the trees are coming down as they are taken down when Mr. Bill Hamilton can get to them sometimes. Village attorney, Eileen Brownlee stated that there is not an ordinance in the Village book stating that the Village has a specific Tree Board. If a committee was formed or appointed that is different than a board. Christina will do some digging in the past board minutes to try and find some information. Everyone agreed to try and have better communication and fix the issue so residents know when a tree will be coming down whether it’s in the near or far future.

LIBRARY BOARD

Betty was not present. Christina stated that there has not been a library meeting. Christina did state that the winter hours are starting this week for the library and it will not be open on Thursday afternoons anymore but will be open from 9-noon on Saturdays.

ASSESSOR/ZONING REPORT

Ric gave a brief report. He has measured the Linda Rundell building twice and she is ok with her height. Ric will keep an eye on the length of permit and when they get done building it as the permit is good for a year. Ric also let the board know that he will be getting our tax assessing

system set up electronically with the counties. The cost of this is estimated to be $4000.00 to $5000.00 extra and would be for 2015 expense. This includes program costs and labor. Ric hopes to have it done in time but may have to ask for an extension.

POLICE REPORT

Officer Jacobson was not present. Christina had his report and handed it out to board members. Discussed the Village of Rewey opting out of the speed sign agreement. The Village of Rewey wanted to know how much the sign was worth and what cost the Village would pay them to get out of agreement. We will have to discuss this with Duane when he is back from vacation. Christina also asked Steve Jones, former police officer ,who had gotten the original speed sign what he thought the value of the sign was. He stated he would get back to her.

NEW BUSINESS

Haas made a motion to approve Trick or Treat hours for Halloween on Friday October 31, 2014 from 5pm to 7pm. France seconded. All in favor. Motion passed.

Brown made a motion to approve a donation to the Park Preservation Halloween party in the amount of $100.00. Haas seconded. All in favor. Motion passed.

TREASURER REPORT

Motion made by Gluege to approve September Treasurer’s report. Richards seconded. All in favor. Motion passed.

Motion was made by Gluege to approve clerk to transfer money between bank accounts. Haas seconded. All in favor. Motion passed.

Bills presented are: Delta 3 Engineering in the amount of $2825.00. Richards made a motion to accept the bill. France seconded. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed.

CLERKS REPORT

Motion made by Gluege seconded by Haas to accept and approve the Livingston/Clifton Fire Department Budget at $12,000.00 for 2015. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed.

Motion made by Richards seconded by Haas to donate $100.00 to the Montfort Fire Department/EMS yearly fundraiser. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed.

Motion made by France seconded by Gluege to approve and accept the Engagement letter from Johnson and Block for 2015 work to be done for 2014 mini audit to range in expense from $7000.00 to $9000.00. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed.

Motion made by Gluege seconded y Richards to accept the contract for services with Iowa County Humane Society for services in 2015. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed.

Motion made by France seconded by Walter to accept the notification of relaying information to residents for the fair housing act on October water bills. All in favor. Motion passed.

Motion made by Brown seconded by Gluege to accept and adopt resolution #102014-5A for appointing Clerk Christianson to register voters on election day. All in favor. Motion passed.

OLD BUSINESS

Village attorney Eileen Brownlee informed Chuck Jones that he would be responsible for improvements in the Jones subdivision after discussing with him that he had entered into a contract with the Village for his responsibilities. The agreement clearly states that after 9 lots are sold Mr. Jones is responsible for improvement to road. Meaning the second layer of blacktop is needed and if the road is already not in good condition, the road would need to be all fixed at his cost. The Village is not responsible for covering any cost of this improvement.

Motion made by Hass seconded by Gluege to pay half of what is owed to Utility Services as they have satisfied the 2013 work that needed to be done which amounts to $36,445.88. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed. Gary will get Eileen a copy of the original contact with Utility Services as to

look deeper into a possibility of breaking contact and going with someone else for water tower maintenance.

Tom Wilcox conditional use permit was discussed. Eileen looked into the ordinance and it seems that this permit is lapsed. There is no building on the lot and requirements are not met. Tom Wilcox would have to start the process over if he wants a conditional use permit. This land is zoned as General Industrial. Clerk Christianson tried to get a hold of Tom Wilcox, however the phone number she has, has been disconnected. The village will put on agenda and decide how they want to proceed. Eileen suggested that the Village send a letter stating that he has 45 days to get stuff off and out of property or the Village could give an extension. He could apply for another conditional use permit with different use for land.

Eileen suggested that the Village put up a sign stating “no motor vehicles” in the location of the water tower alley road along with a chain connected to the fence posts that are already installed.

PRESIDENTS REPORT

Discussion was had regarding appointing of a Village resident to the LCFD Fire Board to replace Roger Durni, as he has informed Tom Brown he is retiring. Tom will put on agenda for next meeting. Discussed the use of the LCFD washing the streets for the County E roadwork cleanup and how to bill. Mark Digman with Delta 3 Engineering will take care of it the fire department just needs to send a bill to him.

There was approximately 26,000 gallons used.

MAINTENANCE

Gary gave his report and stated that the new roof was completed at the Bell Park Shelter. Pot holes are almost all filled in. The water in and out meter adjusted for in needs to be replaced and is estimated at $3100.00. The DNR charges for going out.

Motion made by Gluege seconded by Richards to approve the estimate from B& M Tech Services.

Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed.

Motion made by Haas seconded by Gluege to accept the estimate for General Aluminum for $665.00 to replace gutter on north side of Village office building. Roll call vote: D. France-Yes, R. Haas-Yes, T. Brown-Yes, R. Walter-Yes, K. Richards-Yes and R. Gluege-Yes. Motion passed.

Gluege made a motion to go into closed session at 8:35pm regarding wage and personnel. Richards seconded. All in favor. Motion passed.

Richards made a motion to adjourn the closed session at 9:00pm. Haas seconded. All in favor. Motion passed.

Gluege made a motion to go back into open session at 9:00pm. Walter seconded. All in favor. Motion passed.

Motion made by Haas seconded by Gluege to pay Health Insurance premiums in full for both Gary Stuckey and Christina Christianson for the year 2015 noting that this will be reviewed yearly. All in favor. Motion passed

Motion made by Richards seconded by Gluege to increase Clerk Christianson’s pay by .50 cents an hour to bring her current pay at $15.50, back paying to the first month after clerk certification which would be August 2014. All in favor. Motion passed

Motion made by Gluege seconded by Brown for Clem Weigman to always receive holiday pay for the same holidays that the Public Work position receives effective immediately. All in favor. Motion passed.

Richards made a motion to adjourn at 9:02pm. Gluege seconded. All in favor. Motion passed.

Next Village Board meeting will be on Tuesday, November 11, 2014 at 7pm

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson--Village of Livingston, Clerk/Treasurer