Livingston 

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VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING MINUTES

TUESDAY –OCTOBER 8, 2013

HELD AT VILLAGE HALL-220 W. BARBER AVE, LIVINGSTON, WI 53554

Meeting called to order at 6:00pm by Clerk Christianson.  Loeffelholz made a motion to appoint France as acting Village President and chairman of meeting.  Walters seconded.  All in favor.  Motion passed.      

Clerk Christianson verified the agenda was posted at the Village Post Office, Village Message Board and Village Office on 10/03/13. Board member packets were delivered to all members on 10/03/2013.

Those in attendance: Gluege-Yes, Walter-Yes, Loeffelholz-Yes, France-Yes and Haas-Yes, Brown-Absent, Richards-Absent.  Also present Greg Marsh, Bart Nies, Mark Digman (Delta 3 Engineering), Ric Riniker, Betty Schambow, Ben Keller, Gary Stuckey and clerk Christianson.  Tim and Kristi Loeffelholz arrived at 6:05 pm, Lee McCarville arrived at 6:15pm and Todd Infield arrived at 6:20pm.

Motion made by Loeffelholz to approve September Minutes. Gluege seconded.  All in favor.  Motion passed.

ASSESSOR/ZONING REPORT

Ric gave a brief report and assured the board that the Village is in compliance with the new state rules being electronic by 2015 and that the assessor will be ready for both counties.  Ric explained that he has talked with the State of Wisconsin and there is no said program that is to be used nor can a County say we must use just their program without it being an ordinance or passed by the County Board.  Iowa County’s program called, Market Drive is the program they say is the only one they will accept from any assessor. Ric has asked for documentation from Iowa County and for it to be in writing.  He is still waiting to hear back from them. Ric was hoping that he doesn’t need to use this program as it is quite expensive just for the small portion we have within Iowa County. He has also talked to Grant County which they stated he did not need to use a specific program and that they would accept his spreadsheet as long as it is in the format they are requesting. Christina will keep in contact with him on the Iowa County program and what he will need to use.  Ric also stated he has talked to an owner of a property that wants to build a shed on their property without it having a permanent structure first.  He indicated the steps that need to be followed and will wait to hear from them.

DELTA 3 ENGINEERING REPORT-BART NEIS

Bart updated the board on the TIF 1 district and discussed the recommendations from the planning commission that had met September 25, 2013.  Loeffelholz made a motion to approve the planning commission recommendation for TID 1 Amendment.  Haas seconded.  All in favor.  Motion passed.  Haas made a motion to approve the resolution #2013-1081.  Gluege seconded.  All in favor.  Motion passed.  Bart then updated the board on the TIF 2 district and discussed the recommendations from the planning commission that had met September 25, 2013.  Loeffelholz made a motion to approve the planning commission recommendation for TID 2 Amendment.  France seconded.  All in favor.  Motion passed.  France made a motion to approve the resolution #2013-1082.  Haas seconded.  All in favor.  Motion passed.  The final Joint Review Board meeting for both TIF’s has been set for October 30, 2013 at 5:30 pm and 6pm.  This meeting will take place at the Village Office.  Once the final resolution is accepted at this meeting, (depending on the approval and acceptance of the resolution tonight) the paperwork will be sent to the state on the 31st of October with the necessary fees for both TIFs.

Bart also updated the board on County Road E project. The Village will hold a public hearing before the project is bid out, for all residents to know what’s going on with Cty Rd E and what to expect in the Spring/Summer of 2014.

LIBRARY BOARD

Betty gave a report on the library.  Toddler time has been well attended and the library has now started their winter hours.  Betty let the board know that the library board has recommended a dollar raise for part-time library aide, Mary Sue Divine.  The part time position hours varies quite a bit and does not have a set schedule.  She has not had a raise for the last couple of years.  The wage and personnel committee will consider and discuss it at their next meeting.

NEW BUSINESS

Loeffelholz made a motion to set trick or treating hours from 5-7pm on October 31, 2013.  France seconded.  All in favor.  Motion passed.  Gluege made a motion to approve Matching Fund with Grant Co. Hwy Commission of $2000.00 for 2014.  Loeffelholz seconded.  All in favor.  Motion passed.  Christina will find out how much is in the account and what and when it can be spent on and the process to retrieve funds.

Gluege made a motion to accept the Engagement letter from Johnson and Block for the full audit that needs to be done in 2014 for the 2013 year.  Loeffelholz seconded.  All in favor.  Motion passed.  The Livingston-Clifton Fire District budget was presented and tabled until next month as a few questions arose regarding the amount of money they were requesting from the Village.  Possibly have someone here from the Fire Department and the Fire District board next month to have more discussion.

POLICE REPORT

Ben Keller was present to give a brief report to the board and a monthly handout.  There were a few reports of “keyed cars” and a few home burglaries which are all still being investigated.  Ben stated we could put on our website a reminder of how to stay safe and things to watch for when it comes to home invasions.

TREE REPORT

None

OLD BUSINESS  

Lee McCarville was present to discuss the ATV route through the Village.  He stated that new signs have been ordered and will put up as soon as they arrive.  He is hoping for it to be done by this Friday.  Attorney Todd Infield gave his input to the board regarding the ATV route and state that we would have to clearly label the route and state the limitations.  The village can review the route every year or revoke the ordinance if a lot of complaints are reported.  The village can make their own ordinance or adopt state standards.  We would also want to consider time constraints, hours, months and fees & registration.  If a cost or fee would be required to travel on such Village routes, there would have to be rules clearly stated and given to all residents. This would then have to be enforced by police and that could also require more time from our Village officer.  The board will decide whether or not charge a fee at a later date.  Officer Ben discussed his opinion on the fee and said he thought we should not charge a fee. 

Discussion was had regarding the old school ball field and naming the park so we can get a sign in place for next spring.  A few names such as “Sports Park”,  “Old School Park”, “Union Park”, “Lions Park” and “Livingston Union Free School Park”, just to name a few, were discussed but no decision was made.

TREASURER REPORT

Motion made by Loeffelholz to approve September Treasurer’s report. Gluege seconded. All in favor.  Motion passed.

Motion was made by Haas to approve clerk to transfer money between bank accounts.  Loeffelholz  seconded.  All in favor.  Motion passed.

Bills presented are:  Utility Service Co in the amount of $8197.59 for quartly maintenance on water tower, Livingston-Clifton Fire Department for 2013 budget in the amount of $10250.00, Livingston State Bank in the amount of $16,624.84 for the fire addition loan out of General account, Crane Engineering in the amount of 2567.00 out of the sewer account and Delta 3 Engineering in the amount of $10106.00 ($9474.25 out of general for TIF related projects and Cty Rd E work) and $631.75 out of sewer account for Cty Rd E project work.  Haas made a motion to accept the bills with the exception of Utility Service Co. which will be tabled until next month.  Gluege seconded.  All in favor.  Motion passed.  Gary will call Corporate headquarters regarding the work that the Village Board feels needs to be done on the outside of the water tank.  Haas made a motion to donate $100.00 to Montfort Rescue Squad for their yearly fundraiser.  Gluege seconded.  All in favor.   Motion passed.  Loeffelholz made a motion to accept the Iowa Co. Humane Society contract for services in 2014 at the rate of $500.00 which is for a total of four (4) animals for the year.  Gluege seconded.  All in favor.  Motion passed. Gary and Christina are signers for approval of bringing in animals to the humane society. 

CLERKS REPORT

Christina gave a brief report.  Discussed the ordering of checks from another source other than the Livingston State Bank.  Prices are considerably lower through other sources on the internet.  We currently pay .58 cents per check from LSB and can get it for .11cents per check from the checksforless.com.  Christina will check with Sheila at the bank to see if they can come down on their check amount, if not the Board agreed to purchase checks from the other company. Christina also indicated and discussed when to plan a budget and finance meeting.  France will be in touch with Christina to set it up. One complaint regarding the noon whistle was discussed and will be looked at changing of the location to either middle of town or lift station on County Road E.  Pastor Greg Marsh indicated that the church is offering on the 1st and 3rd Wednesday nights of the month at 5:45 and 6:15 a free meal to the community.  Following the meal is a program held by the church.  They are trying it out for the months of Oct, Nov and Dec and will evaluate it then and let us know when they want to go public.  Anyone can attend these meals and there is no cost involved to the participant. 

PRESIDENT REPORT

None

MAINTENANCE

Gary discussed a request from Faye Pensel regarding her 2 inch water meter and has talked with the PSC regarding the length.  The PSC stated that it is necessary that it be this way and cannot be changed and gave paperwork indicating why that Gary did send to her with a letter explaining what the rules were and that they are set by the PSC.  Gary talked with Lancaster monument and they indicated it would cost approximately $650.00 to $1000.00 to move the 3 stones for memorial park. The park improvement fund would pay for this and park committees members can be available when the stones are moved as Gary is unsure where to put them. Gary has ordered a new pump for one of the lift stations as one was fixable and the other was cheaper to replace than to fix.  The new pump will be around $4000.00.  Gary will finish up changing all yield signs to stop signs this week. 

France made a motion to go into closed session at 8:15pm.  Gluege seconded.  All in favor.  Motion passed.

Haas made a motion to go back into open session at 8:40pm.  Gluege seconded.  All in favor.  Motion passed

Walters made a motion to adjourn at 8:40pm.  Gluege seconded.  All in favor.  Motion passed.

Next Village Board meeting will be on Tuesday, November 12, 2013 at 7pm.

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson--Village of Livingston, Clerk/Treasurer