Livingston 

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VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING MINUTES

TUESDAY –SEPTEMBER 10, 2013

HELD AT VILLAGE HALL-220 W. BARBER AVE, LIVINGSTON, WI 53554

Meeting called to order at 6:00pm by Village President, Thomas Brown.    

Clerk Christianson verified the agenda was posted at the Village Post Office, Village Message Board and Village Office on 9/05/13. Board member packets were delivered to all members on 9/05/2013.

Those in attendance: Brown- Yes, Gluege-Yes, Walter-Yes, Loeffelholz-Yes, Richards-yes, France-Yes and Haas-Yes.  Also present Richard Campbell, Ben Keller, Dan Reuter, Gary Stuckey and Clerk Christianson.

Motion made by Loeffelholz to approve August Minutes. Gluege seconded.  All in favor.  Motion passed.

ASSESSOR/ZONING REPORT

Ric Riniker was not present at the meeting however clerk Christianson gave a brief report and assured the board that the Village is in compliance with the new state rules being electronic by 2014 and that the assessor will be ready for both counties.  Ric has talked with Iowa County regarding their program they want him to use, which is called market drive, as he is hoping that he doesn’t need to use this program as it is quite expensive just for the small portion we have within Iowa County. He has also talked to Grant County which they stated he did not need to use a specific program and that they would accept his spreadsheet as long as it is in the format they are requesting. Christina will keep in contact with him on the Iowa County program and what he will need to use.

DELTA 3 ENGINEERING REPORT-BART NEIS

Bart updated the board on the TIF 1 and TIF 2 districts.  The Joint Review Board meeting for both TIF’s has been set for September 18, 2013 at 5pm and at 6pm.  The Planning Commission and Public Hearing meeting for TIF 1 and TIF 2 has also been set for September 25, 2013 at 6:30 pm. Both meetings will take place at the Village Office.  Bart hopes to have everything in place for Distressing TIF 2 and making TIF 1 a donor TIF to TIF 2 completed by November 1, 2013, as long as all is approved by JRB and Planning Commission as well as the Village Board.

Bart also updated the board on County Road E project and loan options available. Christina and Bart met with Sheila and options were discussed and we are waiting to hear back from Sheila at Livingston State Bank to see if a revenue bond is an option.  Our General Operating borrowing will be at or close to the maximum amount allowed based on the numbers we have now from Delta Engineering. Due to the TIF projects that were to be done in the life of the TIF, the TIF would be able to pay some of the expense in re-doing Highway County Road E. That is all based upon approval from the Joint Review Board on distressing the TIF.  Either way we look at it 2014 will be a very tight year money wise. The project is due to have sidewalk on the south side and will be an average of 5 feet wide.  The road will be 36 feet wide and a bike lane may be painted on the highway.  New water rates will go into effect after the December 4th billing this year.  A mailing to all residents will be done before then. The Village will hold a public hearing at the end of approval for residents to know what’s going on with Cty Rd E and what to expect in the Spring/Summer of 2014.

LIBRARY BOARD

Christina let the board know that the Library Board did not have a meeting in August; however the Library had a wonderful turnout throughout the whole summer.  Betty will be gone for two weeks, taking vacation time, starting September 11, 2013. 

NEW BUSINESS

Livingston Co-op Oil representative, Richard Campbell was at the meeting to discuss the Co-op’s plans for paving of the area where their fuel station and refilling area are.  Gluege made a motion to extend time to the Co-op in paving the area until December 31, 2014.  Haas seconded.  All in favor.  Motion carried. All documentation should be sent to Richard Campbell from now on.

POLICE REPORT

Ben Keller and Dan Reuter were present to give a brief report to the board.  A few complaints on some dogs were discussed as well as curfew violations.  Grant County is working on and still looking into the burglary that happened here in town. Discussion was had also regarding the new ATV route and how to handle traffic control. The board will have to add to the existing ATV/UTV ordinance when they decide on rules to be put into place. There are State statutes and DNR state statues that need to be taken into account as well as village ordinances.  Alternate side parking was discussed as it is getting close to that time of year.  Ben will be issuing warnings, verbal and by placing notes on vehicles stating that they are not in compliance with village ordinance if not parked correctly.  The note will also state the rule of alternate parking.  After a warning they will be ticketed. Ben will talk with some of the owners/drivers regarding large truck (Semi) parking on Village streets. Christina will get the bond schedule from Steve Jones and give to Ben. 

TREE REPORT

None

OLD BUSINESS  

Update on Park preservation given by Loeffelholz.  Approximately $20,000.00 has been raised to date.  Another walk/run will be held October 6, 2013. Halloween party will also be held at the end of October. 

Lee McCarville will be contacted on placement of ATV/UTV route signs.  Lee will be invited to the October board meeting as well as Attorney Infield.

Discussion was had regarding the old school ball field and naming the park so we can get a sign in place for next spring as this park is used a lot for summer league recreational programs and it would be nice to have a name on it and signage leading up to it for the out of town people who come here.  Board members were asked to bring one name back to the October board meeting and hoping to decide on name at that time.

TREASURER REPORT

Motion made by Loeffelholz to approve August Treasurer’s report. Walters seconded. All in favor.  Motion passed.

Motion was made by Haas to approve clerk to transfer money between bank accounts.  Gluege seconded.  All in favor.  Motion passed.

Bills presented are:  Utility Service Co in the amount of $8197.59 for quartly maintenance on water tower.  This bill will not be approved and will be tabled until October meeting due to waiting to hear back from the company on their plans to fix rust spots on the outside of the tower.  Gary will talk to them as see what their plans are on fixing and to discuss the water tower inspection report that we still have not received.

Haas made a motion to open two new accounts at Livingston State Bank for the County Road E project. One will be for Grant monies to be deposited in and one will be for writing of checks for all expenses related to the County Road E project.  This will help in monitoring the expenses for the project.

CLERKS REPORT

Loeffelholz made a motion to approve Tara Scott for an Operator’s License.  Haas seconded.  All in favor.  Motion passed.

Walter made a motion to adopt resolution #2013-09 for an All hazards Mitigation Plan with Grant County.  Richards seconded.  All in favor.  Motion carried.

Steve Jones will be having an retirement party at the Arthur House on October 5, 2013 from 1-5 pm.  All board members are invited. 

Loeffelholz made a motion to approve the SVRS(election reporting) 2 year agreement with Grant County. Richards seconded.  All in favor.  Motion carried.

France made a motion to donate $100.00 to the park preservation for the Halloween party.  Roll call vote with Loeffelholz abstaining.  All in favor.  Motion carried.

PRESIDENT REPORT

None

MAINTENANCE

Gary gave a report to the board of what Clem and he have been doing. Gary stated that he received a letter from American Red Cross and they gave him/us permission to move memorial stones at Memorial park.  Gary is still waiting on two of the memorial stones as he was not able to get a hold of the people yet who are in charge of them.  Gary will talk to Lancaster and get a price quote on what it would take to move them.  The swing was repaired at Tower Park.  Gary has been working hard on locating and making files for all services address and making sure the valves turn. Looking at the 2014 budget, Gary would like some money allocated to improve/update the shelter at Bell Park and install at least one new hydrant. Most hydrants that are not new are from 1947 when the water system was put in.

Loeffelholz made a motion to adjourn at 8:25 pm.  Haas seconded.  All in favor.  Motion passed.

Next Village Board meeting will be on Tuesday, October 8, 2013 at 7pm.

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson--Village of Livingston, Clerk/Treasurer