Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING MINUTES

TUESDAY –APRIL 9, 2013

HELD AT VILLAGEHALL-220 W. BARBER AVE, LIVINGSTON, WI 53554

Meeting called to order at 7:00pm by President Tom Brown.          

Those in attendance: Brown- Yes, Gluege-Yes, Walter – Arrivedat 7:07, Loeffelholz –Yes, Richards- Yes, France- yes and Haas- Yes.  Also present Greg Marsh, Betty Schambow, BartNeis, Marcella Danti, Joanne Marshall, Greg Burton, Gary Stuckey and ClerkChristianson.

Clerk Christianson verified the agenda was posted at theVillage Post Office, Village Message Board and Village Office on 4/04/13. Boardmember packets were delivered to all members on 4/4/2013.

Motion made by Loeffelholz to approve March Minutes.  France seconded.  All in favor. Motion carried.

ASSESSOR/ZONINGREPORT

Ric was not present. Christina indicated that the Open Bookhas been set for May 7, 2013 from 8-10am at the Village office and Board ofReview has been set for May 14, 2013 starting at 5pm and will be at the Villageoffice as well.

DELTA 3ENGINEERING REPORT-BART NEIS

Bart gave a brief update on County E project and why theGrant process is being delayed by the State of Wisconsin.  Bart did say that Grant County will offer usthe same option for next year which would be giving the Village $300,000.00 tohelp in redoing County Road E.  It is toolate now to do the project for 2013.  Ifthe grant goes through, Bart will ask for an extension as normally we would onlyhave 90 days from grant approval to start construction.  The board will have to decide what to do ifwe do not get the grant and still get the money from Grant County. 

Motion made by Haas to wait on any construction on CountyRoad E roadwork until 2014.  Loeffelholzseconded.  All in favor.  Motion carried.

LIBRARY BOARD

Betty gave a brief report. Story time has started again. It is held on Wednesday’s from 10am to10:45am and will run April 3, 2013 through May 15, 2013.  The Home Ec #2 group will have their luncheonon May 2nd with lunch at 1pm. April 23, 2013 is World Book night and Betty will be giving away freebooks.  The library has been busy andwill have their meeting on April 16, 2013

OLD BUSINESS

Loeffelholz gave an update to the board on the equipmentthat will be added at memorial park with the funds that the village donated.The cost was approximately $1200.00 with free shipping. Loeffelholz also gave anupdate on the Park Preservation.  AlliantEnergy approved a Grant in the amount of $1000.00.  It is their first grant received and we arethankful Kim Loeffelholz is doing this for the Village.  The Park Preservation will be holding aGarage Sale during the Village wide garage sale in June and are looking fordonated items to sell.  They will bedoing it in conjunction with the Livingston Clifton Fire Department. Postershave been made and are posted around town. 

Greg Burton was present and indicated that there is a groupfrom Cummins in Mineral Point, where he works called CIT group who doesvolunteer work and is offering their services to the Village and to the ParkPreservation.  Greg is also working ongetting a Grant approved through Cummins for donation of Monies to the ParkPreservation.  The board thanked him forhis support and he indicated that he would like 2-3 weeks notice when we wouldlike his group for volunteer work and help as he would need to organize thepeople to come and help. 

POLICE REPORT

 Steve Jones was notpresent.

TREE REPORT

Joanne Marshall gave a report regarding planting of trees-10Evergreens and 10 deciduous, this spring and is looking for volunteers to helpin late April/May depending on weather and was hoping that the Village would beable to donate some dirt.  Boardsuggested that maybe when the kids from Iowa-Grant come and help on the lastday of school that they could help with that. The last day of school is slated for June 6th. Joanne alsowants to plant some perennials around some poles.  Discussion was had that they would need tocontact Digger’s Hotline at least 3 days before that could be done.  Gary informed them that the NW ash tree inBell Park has a split in it and it does need to come down before someone getshurt and informed them that it was on the report from Bluestem forestry fromlast year.

NEW BUSINESS

Motion made by Haas to approve a bartender’s license forGail Barth.  Gluege Seconded.  All in favor. Motion passed.

TREASURER REPORT

Motion made by Loeffelholz to approve March Treasurer’sreport. Haas seconded. All in favor. Motion carried.

Motion was made by Loeffelholz to approve clerk to transfermoney between bank accounts.  Gluege seconded.  All in favor. Motion carried.

Roll call vote to approve bill presented with Brownabstaining for Richard Tallman in the amount of $660.00. All in favor. Motioncarried.

Motion made by Haas to approve bills presented for JIConstruction in the amount of $7300.00, Johnson & Block in the amount of$5258.00, Livingston State Bank for loan #74212 from Sewer Account in theamount of $16653.94 and Overhead Door Company in the amount of $3285.00.  Gluege seconded.  All in favor. Motion carried.

CLERKS REPORT

Christina gave a brief update on the work that has been doneat the Village Office.  The divider wallhas been removed and the brick along the west side of building has been takenout.  The entrance door has been fixedand it now closes.  Christina presentedestimates for work that needs to be done yet. 

Motion made by Loeffelholz to accept Jims Building Centerestimate with the exclusion of countertops for $1027.76.  France seconded.  All in favor. Motion carried.

Motion made by Haas to accept the estimate fromBowden/Alexander for flooring needs in the amount of $2112.00.  Loeffelholz seconded.  All in favor. Motion carried.

Motion made by France to accept the estimate from ZephyrAluminum Products for window replacement in the amount of $2625.82.  Haas seconded.  All in favor. Motion carried.  Christina didindicate that she has been in contact with the Insurance Company regarding reimbursementof the broke windows and possible coverage. Two of the three windows will be reimbursable but not sure how much willbe covered.

Loeffelholz made a motion to approve Clerk Christianson toattend clerk school in Green Bay July 14 through the 19th. This willbe her second year.  Richardsseconded.  All in favor.  Motion passed. Clerk swore in allre-appointed officers.

PRESIDENT REPORT

Motion made by Richards to pay off loan #834 in the amountof $13934.53 at Livingston State Bank which was for a General Consolidationloan.  Loeffelholz seconded.  All in favor. Motion carried.

Motion made by France to approve the sale of the old Firetruck which sold for $4550.00. Walters seconded.  All in favor. Motion carried. This money was previously approved at last month’smeeting that it will be donated to the Park Preservation.

MAINTENANCE

Gary gave a report on happenings with the Public worksdepartment.

The shop door has been replaced as it broke recently.  It was approximately 30 years old. Gary willlook into Volleyball court area and liability coverage and who is responsibleas it is not village property.  Esserelectric will possibly do re-wiring on the volleyball court.

Motion made by Haas to approve Gary and Clem to attend a twoday conference in Dodgeville on April 24 and 25, 2013 for Osha training.  France seconded.  All in favor. Motion carried.

The village has a 30 day trial period for an automatichydrant flushing unit.  Gary is hopingthat this will work and be a great fix for the water issues that the Jinkinshave with their water.  If it works theunit can be purchased for approximately $4120.00 .

Motion made by France to purchase a permanent unit for theAutomatic Hydrant flusher. Richards seconded. All in favor.  Motion carried.

The Village was inspected by the State of WisconsinDepartment of Safety Public Instruction. We are doing fairly well with being in compliance and got a short listof fixes that need to be done or at least shown we are working on within 30days. 

Gary reminded the board that there will be a table topexercise for Emergency Management through Grant County that the Village willhold at the Livingston/Clifton Fire Department on Thursday April 11, 2013 from4:00 to 7:00pm and that all are encouraged to attend.

Motion made by Haas to approve a Mutual Aid agreement withVillage of Montfort for disaster relief. Gluege seconded.  All infavor.  Motion carried.

An entrance welcome sign was damaged beyond repair and willneed to be replaced.  Gary and Christinawill work on this and find out the details of cost and if covered.

Motion by Richards to adjourn at 9:20 pm. Loeffelholzseconded.  All in favor.  Motion carried.

Next village board meeting will on Tuesday, May 14, 2013 followingthe Board of Review which would be no earlier than 5:30pm and no later than7pm.

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson--Village of Livingston,Clerk/Treasurer

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING MINUTES

TUESDAY –APRIL 9, 2013

HELD AT VILLAGEHALL-220 W. BARBER AVE, LIVINGSTON, WI 53554

Meeting called to order at 7:00pm by President Tom Brown.          

Those in attendance: Brown- Yes, Gluege-Yes, Walter – Arrivedat 7:07, Loeffelholz –Yes, Richards- Yes, France- yes and Haas- Yes.  Also present Greg Marsh, Betty Schambow, BartNeis, Marcella Danti, Joanne Marshall, Greg Burton, Gary Stuckey and ClerkChristianson.

Clerk Christianson verified the agenda was posted at theVillage Post Office, Village Message Board and Village Office on 4/04/13. Boardmember packets were delivered to all members on 4/4/2013.

Motion made by Loeffelholz to approve March Minutes.  France seconded.  All in favor. Motion carried.

ASSESSOR/ZONINGREPORT

Ric was not present. Christina indicated that the Open Bookhas been set for May 7, 2013 from 8-10am at the Village office and Board ofReview has been set for May 14, 2013 starting at 5pm and will be at the Villageoffice as well.

DELTA 3ENGINEERING REPORT-BART NEIS

Bart gave a brief update on County E project and why theGrant process is being delayed by the State of Wisconsin.  Bart did say that Grant County will offer usthe same option for next year which would be giving the Village $300,000.00 tohelp in redoing County Road E.  It is toolate now to do the project for 2013.  Ifthe grant goes through, Bart will ask for an extension as normally we would onlyhave 90 days from grant approval to start construction.  The board will have to decide what to do ifwe do not get the grant and still get the money from Grant County. 

Motion made by Haas to wait on any construction on CountyRoad E roadwork until 2014.  Loeffelholzseconded.  All in favor.  Motion carried.

LIBRARY BOARD

Betty gave a brief report. Story time has started again. It is held on Wednesday’s from 10am to10:45am and will run April 3, 2013 through May 15, 2013.  The Home Ec #2 group will have their luncheonon May 2nd with lunch at 1pm. April 23, 2013 is World Book night and Betty will be giving away freebooks.  The library has been busy andwill have their meeting on April 16, 2013

OLD BUSINESS

Loeffelholz gave an update to the board on the equipmentthat will be added at memorial park with the funds that the village donated.The cost was approximately $1200.00 with free shipping. Loeffelholz also gave anupdate on the Park Preservation.  AlliantEnergy approved a Grant in the amount of $1000.00.  It is their first grant received and we arethankful Kim Loeffelholz is doing this for the Village.  The Park Preservation will be holding aGarage Sale during the Village wide garage sale in June and are looking fordonated items to sell.  They will bedoing it in conjunction with the Livingston Clifton Fire Department. Postershave been made and are posted around town. 

Greg Burton was present and indicated that there is a groupfrom Cummins in Mineral Point, where he works called CIT group who doesvolunteer work and is offering their services to the Village and to the ParkPreservation.  Greg is also working ongetting a Grant approved through Cummins for donation of Monies to the ParkPreservation.  The board thanked him forhis support and he indicated that he would like 2-3 weeks notice when we wouldlike his group for volunteer work and help as he would need to organize thepeople to come and help. 

POLICE REPORT

 Steve Jones was notpresent.

TREE REPORT

Joanne Marshall gave a report regarding planting of trees-10Evergreens and 10 deciduous, this spring and is looking for volunteers to helpin late April/May depending on weather and was hoping that the Village would beable to donate some dirt.  Boardsuggested that maybe when the kids from Iowa-Grant come and help on the lastday of school that they could help with that. The last day of school is slated for June 6th. Joanne alsowants to plant some perennials around some poles.  Discussion was had that they would need tocontact Digger’s Hotline at least 3 days before that could be done.  Gary informed them that the NW ash tree inBell Park has a split in it and it does need to come down before someone getshurt and informed them that it was on the report from Bluestem forestry fromlast year.

NEW BUSINESS

Motion made by Haas to approve a bartender’s license forGail Barth.  Gluege Seconded.  All in favor. Motion passed.

TREASURER REPORT

Motion made by Loeffelholz to approve March Treasurer’sreport. Haas seconded. All in favor. Motion carried.

Motion was made by Loeffelholz to approve clerk to transfermoney between bank accounts.  Gluege seconded.  All in favor. Motion carried.

Roll call vote to approve bill presented with Brownabstaining for Richard Tallman in the amount of $660.00. All in favor. Motioncarried.

Motion made by Haas to approve bills presented for JIConstruction in the amount of $7300.00, Johnson & Block in the amount of$5258.00, Livingston State Bank for loan #74212 from Sewer Account in theamount of $16653.94 and Overhead Door Company in the amount of $3285.00.  Gluege seconded.  All in favor. Motion carried.

CLERKS REPORT

Christina gave a brief update on the work that has been doneat the Village Office.  The divider wallhas been removed and the brick along the west side of building has been takenout.  The entrance door has been fixedand it now closes.  Christina presentedestimates for work that needs to be done yet. 

Motion made by Loeffelholz to accept Jims Building Centerestimate with the exclusion of countertops for $1027.76.  France seconded.  All in favor. Motion carried.

Motion made by Haas to accept the estimate fromBowden/Alexander for flooring needs in the amount of $2112.00.  Loeffelholz seconded.  All in favor. Motion carried.

Motion made by France to accept the estimate from ZephyrAluminum Products for window replacement in the amount of $2625.82.  Haas seconded.  All in favor. Motion carried.  Christina didindicate that she has been in contact with the Insurance Company regarding reimbursementof the broke windows and possible coverage. Two of the three windows will be reimbursable but not sure how much willbe covered.

Loeffelholz made a motion to approve Clerk Christianson toattend clerk school in Green Bay July 14 through the 19th. This willbe her second year.  Richardsseconded.  All in favor.  Motion passed. Clerk swore in allre-appointed officers.

PRESIDENT REPORT

Motion made by Richards to pay off loan #834 in the amountof $13934.53 at Livingston State Bank which was for a General Consolidationloan.  Loeffelholz seconded.  All in favor. Motion carried.

Motion made by France to approve the sale of the old Firetruck which sold for $4550.00. Walters seconded.  All in favor. Motion carried. This money was previously approved at last month’smeeting that it will be donated to the Park Preservation.

MAINTENANCE

Gary gave a report on happenings with the Public worksdepartment.

The shop door has been replaced as it broke recently.  It was approximately 30 years old. Gary willlook into Volleyball court area and liability coverage and who is responsibleas it is not village property.  Esserelectric will possibly do re-wiring on the volleyball court.

Motion made by Haas to approve Gary and Clem to attend a twoday conference in Dodgeville on April 24 and 25, 2013 for Osha training.  France seconded.  All in favor. Motion carried.

The village has a 30 day trial period for an automatichydrant flushing unit.  Gary is hopingthat this will work and be a great fix for the water issues that the Jinkinshave with their water.  If it works theunit can be purchased for approximately $4120.00 .

Motion made by France to purchase a permanent unit for theAutomatic Hydrant flusher. Richards seconded. All in favor.  Motion carried.

The Village was inspected by the State of WisconsinDepartment of Safety Public Instruction. We are doing fairly well with being in compliance and got a short listof fixes that need to be done or at least shown we are working on within 30days. 

Gary reminded the board that there will be a table topexercise for Emergency Management through Grant County that the Village willhold at the Livingston/Clifton Fire Department on Thursday April 11, 2013 from4:00 to 7:00pm and that all are encouraged to attend.

Motion made by Haas to approve a Mutual Aid agreement withVillage of Montfort for disaster relief. Gluege seconded.  All infavor.  Motion carried.

An entrance welcome sign was damaged beyond repair and willneed to be replaced.  Gary and Christinawill work on this and find out the details of cost and if covered.

Motion by Richards to adjourn at 9:20 pm. Loeffelholzseconded.  All in favor.  Motion carried.

Next village board meeting will on Tuesday, May 14, 2013 followingthe Board of Review which would be no earlier than 5:30pm and no later than7pm.

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson--Village of Livingston,Clerk/Treasurer