Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING

TUESDAY – JULY 10, 2012

HELD AT VILLAGE HALL-220 W. BARBER AVE, LIVINGSTON, WI 53554

Meeting called to order at 6pm by President Tom Brown.

Those in attendance: Brown- Yes, Gluege- Yes, Walter - Yes, France -Yes, Loeffelholz –Yes, Haas- Yes and Richards- Yes. Also present were Gary Stuckey and Pastor Greg Marsh. Absent was Clerk Christianson, she is at a conference in Green Bay. Trustee France will record minutes. Neil Millard arrived much later. Jones, Riniker, Tree Committee and Library were not represented.

Trustee France verified the agenda was posted at the Village Post Office, Village Message Board and Village Office on 7/05/12. Board member packets were delivered to all members on 7/05/2012.

Motion made by Loeffelholz to approve June Minutes. Gluege seconded. All in favor. Motion carried.

Motion made by Gluege to approve June Treasurer’s report. Haas seconded. All in favor. Motion carried.

Motion was made by Loeffelholz to approve clerk to transfer money between bank accounts. France seconded. All in favor. Motion carried

Motion made by Loeffelholz to implement a 90 day extension to loan # 90253 at Livingston State Bank for the well #2 project. Gluege seconded. All in favor. Motion carried.

Delta 3 Engineering-Bart Nies

Bart Nies from Delta 3 Engineering asked board to approve final bill in the amount of $1500.00 for Owen’s Excavating and Trenching for the water main project. This would be the final payment. Motion made by Haas to pay final bill of $1500.00 to Excavating and Trenching for the water main project. Loeffelholz seconded. All in favor. Motion carried.

The village has a chance through the DNR to acquire Grant monies up to the amount of $120,000.00. Paperwork has been submitted. Bart needs check statements from Clerk Christianson to support the $60,000 spent out of pocket for expenses occurred to dig the test well, tree removal, legal fees, etc. This is from approximately January of ‘08 to April 2010. Nies requested to have Clerk Christianson contact him to set up meeting. If the Village is granted the money, the Village can put it towards the loan they have with Livingston State Bank. Then refinance the remainder of the loan at 3% interest for ten years. This would save the Village approximately $134,000.00. The second option is to get a loan from the DNR at 2.5%. But there are other added costs through the DNR. Motion by Loeffelholz to refinance the current loan (loan # 90253) that the Village has with Livingston State Bank for the Well #2 project when and if money is received from the safe drinking water grant. Gluege seconded. All in favor. Motion carried. The board is grateful to LSB for working with Delta 3 in acquiring the low interest rate and substantial savings.

Ric Riniker submitted a bill for his annual fee for his professional services. Motion made by Haas to approve the bill of $4500.00 payable to Ric Riniker for assessment services. Walter seconded. All in favor. Motion carried.

OLD BUSINESS

Gary commented on the signage at Memorial park. It is in dire need of replacement. Brown suggested the board consider having a 10pm curfew whistle; it would sound the same as the noon whistle and be 15 seconds in length. It would remind parents that children should be off streets and out of parks. Other Villages have implemented such a curfew whistle and find it to have a positive effect. Board will ask Clerk Christianson to contact our legal counsel to see what needs to be done to possibly implement the curfew. The board then will decide what signage is needed.

Discussion took place in regards to people calling wanting to reserve park shelters. Currently, we do not accept reservations; it is a first come, first serve basis. If it is decided to take reservations, a possible fee would be charged to cover water usage and clean up, depending upon size of gathering. Also, there are two monuments at the Memorial park that are not appropriately placed within the park. One is at the South East Corner of the park and the other is located near the Men’s rest room. Both monuments have been there for years. No one is sure of the history behind them. Discussion was made to possibly have them moved closer to the Memorial/flags, which would be more respectful to their purpose. The Board decided to turn both of these issues over to the Park’s committee for further discussion.

NEW BUSINESS

Discussion was made to create and implement a “MOVE IN PACKAGE”. This would be a packet of information for new residents on general ordinances and Village events like garbage pickup day, no trash burning, dog licensing, big dumpster day, etc. A committee will be put together to compile the information and create the packets. Livingston residents will be welcome to provide input on the information that is to be included in these packets. Pastor Greg Marsh, Gary Stuckey, Tom Brown, Deb France, Kim Loeffelholz and Ron Haas have agreed to be a part of the committee. Date for meeting to be determined.

Gary submitted bids to the board for a new village truck. Bids were received from Pioneer Ford, Mound View Motors, Fillback Ford, Ubersox, Runde Auto and Les Mack. All bids were for a 2013 half ton truck, with standard cab. The old truck has been scrapped. Gary has been using his personal truck and getting reimbursed mileage. Motion was made by Loeffelholz to approve a budget of no more than $17,470.00 for the truck. Brown seconded. All in favor. Motion carried.

Neil Millard told the board, that Carol Jefferies of the Madison Red Cross was out and inspected the original fire house, and approved it to be an official storm shelter and a cooling center. This is effective immediately.

Ron Haas thanked for board for their cooperation with this year’s festival and especially wanted to thank Gary and Clem for all their hard work before and after the festival. He was happy to report no major issues at the festival and wants to continue to ensure it stays a family event.

MAINTENANCE

Gary reported no issues with the park bathrooms in regards to vandalism. One sewer line at the Memorial park was clogged. Kruser Septic was called and unplugged that line and cleaned many other sewer lines within Village as a preventative measure.

D&M Technical Services was in town to reset and calibrate Flow meters.

The meter at Lift station 3 will have to be replaced at some point.

The pump at Lift station two is going bad also. A new pump will cost $6000, or an option of a rebuilt one would cost $1900. The Pump is currently working.

Lift Station one has two pumps and one of them is going bad. Seals start to leak and bearings wear out. It is presently running and should be fine for a few more months.

J & I construction will replace the culvert at the corner of CTY E and Franklin Street. Cost will be approximately $500.00. Motion made by Loeffelholz to replace the culvert for a cost of $500.00. Haas seconded. All in favor. Motion carried.

Gary advised board he will be out of town on July 12th to attend a seminar in Prairie Du-Chein on Cross-Connections. DNR requires this training. Clem will be in town to handle any issues. Gary also asked board if he could take a vacation day on August 1st. Vacation was granted.

Rod Allen wants to build a new house on the lot that joins his current property, which he also owns. The request will be forwarded onto Ric Riniker.

PRESIDENT REPORT

None

POLICE REPORT

None

LIBRARY REPORT

None

TREE REPORT

None

Next village board meeting will on August 14th, 6:30pm at the Sewer Plant.

Motion by Haas to adjourn at 7:27 pm. Brown seconded. All in favor. Motion carried.

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson

Village of Livingston, Clerk/Treasurer