Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING

TUESDAY FEBRUARY 14TH, 2012

President Brown called meeting to order at 7:00 PM.

Those in attendance: Brown- Yes, Gluege-Yes, Richards- Yes, France -Yes, Loeffelholz -Yes and Warne- Yes, Haas-Absent.  Also present were Gary Stuckey, Ric Riniker, Sue Vavricka andBart Neis.  Officer Steve Jones didattend meeting from 7:20pm to 7:50pm.

Clerk Christianson verified the agenda was posted at theVillage Post Office, Village Message Board and Village Office on 2/09/12. Boardmember packets were mailed to all members on 2/09/2012.

Motion made by Loeffelholz to approve January Minutes withthe correction to the closed session area.  It should read Motion made by Gluege to go back into opensession at 9pm. France seconded. All in favor.  Motioncarried.

Library Report  

Betty was not present.

Christina stated that she did attend the meeting on January17th for the library board. She informed them that she would be replacing Deb France for the VillageBoard liaison and they thought that would be fine as she can make it during theday and be open in the village office as well.  Christina did not get to attend a lot of the meeting asthere were many interruptions regarding tax payments so nothing further wasdiscussed.

Ric Riniker

Ric reported that a Variance was granted for Sue Vavricka atthe Planning and Zoning meeting which was held at 6pm February 7, 2012.  Ric also reported that he has approved azoning permit for John and Tammy Kohlenberg regarding house plans for a newhome to be built in the Village. Christina has been in contact with Dennis Hampton, the buildinginspector so that he may provide the Kohlenberg’s with a building permit.  Ric reported that a re-plot to create 2lots out of the original 6 lots was approved and gave favorable recommendationlast Tuesday, February 7th for Sue Vavricka.  She needs to now get boardapproval.  Brown mad a motion toapprove the re-plot of the minor subdivision for creating 2 lots out of the 6lots for Sue Vavricka.  Richardsseconded.  All in favor.  Motion carried. 

Bart Nies-Delta 3 Engineering

Bart Neis gave a report on the Hwy 80 project.  Updated estimate cost sheet was handedout and the estimate went up slightly due to hydrant issues. There wasdiscussion on what type of pipe to use. It was decided that we would use PVC pipe instead of Ducal Ironpiping.  If estimate is approvedBart will start the bid process to hire contractors for our part of theconstruction.  The DOT will starttheir bidding process in March. Timeline start date is projected to be in May.  Our construction part may not start until August or evenSeptember depending on what end of town the DOT will start at.  France made a motion for Bart to getconstruction bids.  Warneseconded.  All in favor. Motioncarried. 

Bart will be contacting Rule Construction, IG Trucking,Owens, Jeremy Iverson, Wiederholt Excavating and a few others.  Discussion of sidewalk assessments werehad for the Westside from Barber Ave to Woodward.  We will need to get a waiver of assessment form signed fromlandowners to not have an assessment. The Land owners are responsible for 20% of the bill for the new sidewalkwhich is 1/5 the cost of what it would normally be if the state was not puttingin the new highway.  The other 80 %cost will be picked up by the state. This is a great deal for landowners to improve tier property with onlyhaving to pay 1/5 the cost.  Thereare five landowners that will be assessed.  They have been made aware of this and there was a meetinglast spring with them.  Bart willbe contacting them or will have a gathering here at the village to explain anyquestions the landowners may have. Discussion on what our ordinance says was discussed and will be lookedinto further and discussed with Bart.

Police Report

Steve Jones reported that he has been issuing tickets forspeeding and is keeping an eye out for unregistered cars.  He has seen more traffic in thearea.  Steve and Christina werediscussing a fund that was to be set up last year with Clerk Johnson that nevergot done.  It would be a separateaccount for suspended licenses to be paid for as the Village has to pay a $5.00fee to the state to suspend one’s licenses.  We would do this with any unpaid tickets such as parkingwhich area residents are to pay within 10 days.  If not they then get turned into the state for collectionand suspension of licenses.  Francemade a motion to have a State fund at the Department of Transportation for suchissues.  Loeffelholz seconded.  All in favor.  Motion carried.

There is some area concern over B & L Ag.  There seems to be a lot tires stored ina building/semi trailer.  It iscommercial zoned and some are worried about a tire fire.  The fire inspector wanted us to checkand see if there are any ordinances regarding this within the Village.  There are none.  Gary will talk with the fire departmentand let them take it from here and decide what needs to be done to be firesafe.

Tree Committee

Mary Ann Gray reported that the Tree Committee met on February13th.  They have beenworking with small groups and are planning an Arbor Day event at Iowa Grant Schoolwith the kids.

Citizens Concerns

None

Clerks Report/Treasurers Report

Loeffelholz questioned outstanding checks on quick bookaccount in the general fund. Christina explained she is working with Janine from Johnson and Block toclean up such items and that Christina doesn’t feel comfortable just yet to goand delete such items that she wasn’t in charge of before working for the Village. Motion made by Loeffelholz toapprove treasurer report. France seconded. All in favor, motion carried.

Motion made by Brown to approve bills presented. Loeffelholzseconded.  All in favor. Motioncarried.

a.     Johnsonand Block - $4064.00

b.     BoardOf Commissions of Public Lands-Sewer Account-$28,386.22

c.     LocalGovernment Property Insurance $4330.00

d.     SlaneyLandscaping & Excavating(Plowing)-$3950.00

e.     UtilityService –Water Account-$8197.59

Motion made by Loeffelholz for Clerk Christianson totransfer money between accounts for the Village.  Gluege seconded. All in favor, motion carried.

Presidents Report

None

New Business

Christina was contacted by Stephanie Anderson wanting adonation for the Annual Easter Egg Hunt that the Village puts on for the kidsin the area.  Warne made a motionto donate $75.00 to the LCIC fund for the Annual Easter Egg Hunt.  France seconded.  All in favor.  Motion carried.

Maintenance Report

Status of Ball Park Restroom/Concession stand; Gary statedthat he has been working on the project as the weather has been very nice. Hehas made a lot of progress and the interior walls are up.  Gary has spoken with Havlik Plumbingand hopefully at the end of next week Havlic will have some free time to dosome work on the building.  Garywill get in touch with Steve Barth of the Lions Club to see what layout for thekitchen would be best and mark outlets and get the electrician started.  They will discuss whether or not thereis a need for a gas line depending on what kind of a stove they get.  It doesn’t look like we will getanything from Sub-Zero as a discount or donation at this time.  Steve thought that they would still doa grill outside like they have done in the past. Gary will have all lightscontrolled with one switch. Gary would like to have it all ready to go by May.

Gary signed the new contract with Aramark with the dates tobe a 3 year instead of a 5 year like they had it written in the contract.  Gary is waiting to hear back on theacceptance of the new contract and receive a copy from them that is signed byAramark.  Gary and Clem will need todo their own laundering of clothes so we are looking for a used washer anddryer to be kept down at the sewer plant. Tom Brown stated he may have a used set for him and he would let himknow.

Gary discussed the Well Head Ordinance that is still in theworks.  Gary did meet with thePlanning and Zoning committee on February 7th to get arecommendation from them to proceed with the ordinance.  The next step is to hold a publichearing after it is published in the paper for two consecutive weeks.  It will be published in the paperstarting with the week of February 20th.  The public hearing will be on March 13th at 6:30at the village office before the regular board meeting. Gary will then bring itto the regular board meeting that same night for approval and acceptance.

Gary discussed the small green village truck and replacingit with a used one.  He test drovea 2002 Ford Ranger that is for sale from Les Mack in Lancaster.  Gary is waiting to hear back on afigure that they are willing to sell it for.  Gary does have approximately $10,000 in the sewer sludgefund that could go to pay for the truck. 

Old Business

Brown made a motion to send thank you card and gift of moneyfor not more than $250.00 in the form of a check and/or gift certificate toMike Mueller for the use of their quarry that we use as a burning pit.  Richards seconded.  All in favor.  Motion carried.

Christina will check into what was paid last year and whatis in the budget this year.

Richards made the motion to adjourn at 8:24 pm. Gluegeseconded. All in favor. Motion carried.

Next meeting will be on Tuesday, March 13, 2012 at 7pm.

DRAFT COPY UNTIL NEXT BOARD MEETING

Christina L. Christianson

Village of Livingston, Clerk/Treasurer