Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING

MONDAY, NOVEMBER 7th, 2011

President Brown called meeting to order at 7:00 PM.

Those in attendance: Brown Yes, Haas Yes,Gluege Yes, Richards Yes, France Yes, Loeffelholz Yes and Warne Yes.  Also present were Gary Stuckey, Marcella Danti, Bart Nies andRic Riniker.

Clerk Christianson verified the agenda was posted at theVillage Post Office, Village Message Board, Livingston State Bank and VillageOffice on 10/04/11. Board member packets were mailed to all members on11/4/2011.

Motion made by Loeffelholz to approve minutes from October.  Gluege seconded. All in favor, motioncarried.   Motion made byFrance to approve treasurer report. Loeffelholz seconded. All in favor, motioncarried.

Motion made by Haas for Clerk Christianson to transfer moneybetween accounts for the Village. Gluege seconded.  All infavor.  Motion carried.

Ric Riniker

Ric reported that he is waiting to hear back from Jake atDelta 3 regarding charging on permits. Ric also stated that he had one permit for a Ronnie Saxton who isputting up a shed.

Police Report

Not present

Tree Committee

Marcella Danti reported that she wants to keep the lines ofcommunication open with Gary and the Village board.  They had a meeting today at 4pm, which Gary attended.  The tree committee wants to worktogether with the Village.  The treecommittee stated that they want to educate the community on the importance oftrees and will possibly send out a letter stating some facts and what they areall about.

Library Report  

Deb France reported that the library will be taking care oftheir own carpet cleaning from now on.

Bart Nies-Delta 3 Engineering

Bart discussed the progress on the Hwy 80 project. WhenState Hwy 80 is re-done the Village needs to decide if at that time they wantto replace the water main which runs under the hwy to service residents andbusinesses on the East side of Hwy 80. The water main now is a 6 inch main and needs to be 8, 10 or 12 inch tohandle the amount of water being used on that side of town.  The cost of this total project would beapproximately $19,620.00. The village would pay 20% of the cost with the Statepaying 80%.  The Department ofTransportation needs to know in advance if we are going to replace this.  It would be to the benefit of thevillage to replace it while the state is replacing Hwy 80, as they would incurthe expense of items such as traffic control and removal of the existing roadand replacing of new road.  Bartwill talk to the DOT and find out when the date would be that we need to letthem know of our moving forward and get back to us.  Randy asked Bart to get some numbers together for replacingpipe during Hwy 80 project verses us replacing pipes on our own at a later datewith the possibility  of when weredo Barber or Woodward Avenue as the pipes under those roads need to bereplaced sooner than later as well. The Village will need to assess the property owners that will beaffected by the changes as this will increase their value on their property.  The village has met once with theproperty owners on the Hwy 80 project to let them voice their concerns and tolet them know of the project that is up and coming and to let them know theywould be responsible for some expenses with the change on their property sothey are aware of the upcoming project.

Bart invited all members of the board and employees of theVillage to Delta 3 Engineering’s open house and 2011 client appreciation eventwhich will be december1, 2011. Christina will get a head count and let them know by November 17thon who will be attending.  Prior tothe DOT getting bids, based off estimates, which would be 100% on the project,however the Village only pays 20%. The state would pay the rest.

Citizens Concerns

One complaint regarding a resident, Jennifer Jerrett onhaving too many dogs in their possession. Steve Jones will be instructed to send them a letter or visit themletting them know the ordinance, which are no more than 3 dogs unless a kennellicenses has been issued by the Village Board.  

There was also discussion on a dog that has been runningloose around town for the last few days but hasn’t been a bother to anyone,however will not let anyone close to it to catch it. Tom will talk with SteveJones on this and try to get it resolved.

Clerks Report/Treasurers Report

Bills presented:

 1). A1 Asphaltin the amount on $11,900.00 for patch/work on roads and by Vavricka’s.  Haas made a motion to approve andpay.  Loeffelholz seconded.  All in favor.  Motion carried. 

2). Burnham Lumber in the amount of $2150.94 for Ball ParkRestroom/concession stand supplies. Warne made a motion to approve andpay.  Richards seconded.  All in favor.  Motion carried.

3). Jims Building in the amount of $5629.67 for Ball ParkRestroom/concession stand supplies. Gluege made a motion to approve and pay. Loeffelholz seconded.  All in favor.  Motion carried.

4). Faherty in the amount of $5938.40.  This is two months of service. Francemade a motion to approve and pay. Haas seconded.  All in favor.  Motion carried.  Also informed Clerk Christianson not toget board approval on the Faherty bills as they need to be paid in a timelymanner, which depending on the date of the board meeting isn’t always possible.

5). Rock Church Construction in the amount of $43,519.72 forNovember bill on the firehouse addition. Motion made for a roll call vote to approve and pay; Warne: yes,Loeffelholz: yes, France: yes, Brown: Abstain, Richards: yes, Haas: yes,Gluege: yes.  Motion carried.

6). Contract from Iowa County Humane Society in the amountof $415.00 for the year of 2012. Haas made a motion to accept contract and pay for services.  Gluege seconded.  All in favor.  Motion carried.

7). Utility Service in the amount of $8197.59.  To be tabled until December meeting aswe need to find contract and find out when the work will be done on water towerinterior.

Fire dues from the Livingston-Clifton Fire District in theamount of $10,000.00 for the year 2012 to be paid in October 2012.   Brown made a motion to approveand accept the Livingston-Clifton Fire district budget. Warne seconded.  All in favor.  Motion carried.

Christina asked the board if Johnson and Block could behired to do reconciling for the months of February 2011 through October 2011 asthis hasn’t been done with the changing of clerks and would be very timeconsuming and that Christina doesn’t have the time to commit to this lengthyproject at this time.  Christinawill keep up with the reconciling of all checking accounts as of the Novemberstatements. Loeffelholz made a motion to hire Johnson and Block for reconcilingall bank checking accounts.  Franceseconded.  All in favor.  Motion carried. 

Christina received an Engagement letter for services withJohnson and Block for the year ending 2011.  This is for audits of the Village in the amount of$4500.00.  France made the motionto accept the Engagement Letter from Johnson and Block.  Gluege seconded.  All in favor.  Motion carried.

Presidents Report

Discussion was had regarding bidding out snow removal ornot. Christina will put an ad in the paper for bids to be accepted for regularsnow removal and emergency snow removal.   There is a total of 3 blocks that would be bid on.

New Business

Christina discussed phone calls she has had with Ziplocal advertisingfor the Village office and the library. It is around $400.00 each to have a one line add in the Ziplocal books.  It was decided not to advertise in thenext book with savings to the village of that expense totaling $800.00.

Maintenance Report

Gary reported that the bathrooms at all parks have beenclosed for the winter.  Gary alsoreported that he is waiting on one bid yet for new tires on Clems truck.

Clem had hip surgery on Monday and will be out for a periodof 3 to 6 weeks. Warne made a motion to get Clem a $50.00 gift certificate fromthe Village.  Loeffelholzseconded.  All in favor.  Motion carried.

Gary asked the board to consider hiring Justin Horetemporally while Clem in recovering. Loeffelholz made a motion to employ Justin Hore as part-time, at therate of $10.00 an hour and approx 20 hours a week, depending on weather andsnow. Haas seconded.  All infavor.  Motion carried. 

There was discussion on the new ball parkrestroom/concession stand.  DaveOstendorf who is with the Lions Club and/or Don Rider may help us out ingetting a Sub-Zero refrigerator at little cost or even donating to theVillage.  Gary and Richards alsodiscussed another work volunteer day for the shelter and will inform publicwhen that would be.  It will dependon the weather. 

Gary informed the board that he needs to do street signinspection in regulations to the new resolution numbered Pw2011-1 beingproposed. 

France made a motion to approve resolution number Pw2011-1.Loeffelholz seconded.  All infavor.  Motion passed.

Gary discussed the progress of the Well Head Ordinance hehas been working on.  There are afew adjustments to be made and he and Christina will coordinate with thePlanning & Zoning committee as they need to have a meeting and informadjoin villages of such meeting.

Gary and Christina will contact Lisa or Mark Flannagan atthe Village of Cobb to get more accurate information on Labor Law Postings andOSHA requirements.

Richards made the motion to adjourn at 9:00 pm. Warneseconded. All in favor. Motion carried.

Next meeting will be on Monday, December 5th.

Christina L. Christianson

Village Clerk/Treasurer