Livingston 

VILLAGE OF LIVINGSTON

REGULAR BOARD MEETING

MONDAY, FEBRUARY 7, 2011

Meeting called to order at 7:00 PM.

Clerk Johnson took roll call Tom Brown Yes, Ron Haas Yes, Rosie Gluege Yes, Kyle Richards Yes, Deb France Yes, Tim Loeffelholz Yes and Randy Warne Yes. Also present were Clerk Johnson, Joe Kitelinger and Ric Riniker.

Clerk Johnson verified the agenda was posted at the Village Post Office, Village Message Board and Village Office on 02/03/11.

Ron made a motion to approve the minutes from January 7 with the corrections of the word well and not tower under the maintenance report. Kyle seconded. All I. Motion carried.

Bart from Delta 3 has three pay requests and one change order. Rosie made a motion to approve the pay request and change order from Iowa Grant Trucking in the amount of $3951.05. Randy seconded. Motion carried. Tim made a motion to approve the pay request from Midwest General and Mechanical in the amount of $67876.08. Deb second. Motion carried. Ron made a motion to approve the pay request from Midwest Well Service in the amount of $2577.60. Rosie seconded. Motion carried. Bart said that the well is working great and that it is pumping about 500 gallons in 20 minutes. And that the total cost of the new well is $628,000.00. The board set the date of March 7, 2011 before the regular board meeting for a citizen participation public hearing.

Tim made a motion to approve the January Treasurer Reports. Deb seconded the motion. Tom Brown Yes, Ron Haas Yes, Rosie Gluege Yes, Kyle Richards Yes, Deb France Yes, Tim Loeffelholz Yes and Randy Warne Yes. Motion carried.

Tim made a motion to approve the bills from Delta 3 to be paid. Ron seconded the motion. All I. Motion carried.

Ric Riniker

Business as usual

Police Report

Steve on Vacation

Clerks Report

Dawn is going to start her maternity leave on March 14. Training has been slow with Shelly.

Library Report

There is a new circulation out for the library that will allow residents to go online and request books that they want. Betty is working on the annual budget.

Tree Board

The committee is setting some goals of this year, some include planting trees, celebrating Arbor Day and looking at Ball Park for planting trees there.

Citizens Concerns

Karen Slack was here to discuss the maintenance guys plowing snow into their yard. She would like them to not do that due to the fact that it was pushed all the snow up to her trees in her yard. Joe said that he will talk the Clem and Gary. Halverson was also present and expressed concern about her corner post that was knocked down by an village employee after the recent blizzard. Joe told her that he and Gary were out of town that day and that Clem said he was not in that part of town. Joe said that it was probably the county road crew who knocked it over. She expressed that it was a village employee and not the county. Joe said that he would talk to Clem again about it.

Presidents Report

Quotes on Health Insurance. Tabled until March.

Old Business

Hand book tabled until March meeting so Randy and Kyle could have a chance to pick up a copy and read it.

New Business

Randy made a motion to approve Dawn to take money out of the Livingston State Bank LGIP and or the State LGIP. Rosie seconded the motion. Motion carried.

Rosie made a motion to table the policy for flower giving until March so the board could have some time to think about it. Randy seconded the motion. Motion carried. Kyle made a motion to give Dawn, Gary, Clem and Joe a new credit card from the Livingston State Bank with a limit of $1000.00. Randy seconded the motion. Motion carried.

Mike Olsen from Utility Service Company was here to discuss the water tower and the Paint that was done to it. The board expressed that they were not at all happy with the paint job to the tower was not done to their liking. List of things not done right:

1) The company didn’t wait until spring after it was painted to see if any rust spots formed, they were here a week later. Per boards request in late fall.

2) The company contract out to subcontractors. Communication not to the board’s satisfaction.

3) The vent was put on after the painting.

4) It only took 3 days to paint the tower from the bottom up. And when they can back to do touch up it was only 2 ½ days.  Normal paint job is 10 days total.

5) The board wants the tower re-sandblasted and not spot sandblasted.

6) Is the next step in the contract going to be any better service than what the board has seen so far?

7) The board would like the interest fee of 1.5% waved due to board holding any payments till correct and satisifed work has been completed in the spring.

The control box inside the tower was damaged by the crew and would like a reimbursement of the cost. Joe will provide cost to contractor.

9) The board would like the communication between them and the company to be better.

10) Other problems are rust, drips, runs, flaking and spray off from the slag.

Mike said that he will do everything he can to have these entire issues fixed. He said he will talk to all the necessary people involved at his company to make the board happy with the work that was and is to be done. The board wants an inspector to come out in the spring and inspect the tower before any crews show up to work on the tower. Mike said that that there should be at least 4 to 6 people working on the tower. The crew that was here had only 3. Also the board wants Mike here at the next meeting after inspection is done to discuss the findings. Ron made a motion to table the payment of this bill until spring of “2011’/April Ron seconded. Motion carried.

Maintenance Report

New public works director Gary Stuckey is in green Bay the first and second week of February. Gary will have test in March and April for the sample testing. If Joe gets the job he will be done March 1. Joe is hoping to have the new well pumping to the residents by the end of the second week in February. February 22 at 1pm will be a meeting with the well head protection committee. Dawn needs to call and have the phone disconnected for the water.

Deb made a motion to go into closed session. Tim seconded the motion. All I. Motion carried.

Ron made a motion to come out of closed session. Rosie seconded the motion. All I. Motion carried.

Rosie made a motion to adjourn. Ron seconded the motion. All I. Motion carried.

Next meeting will be on March 7.

DRAFT COPY UNTIL NEXT BOARD MEETING.

Dawn Johnson Village Clerk/Treasurer